Finance Products
Manage your product catalog for invoicing and quotations.
The Products catalog centralizes your goods and services for consistent pricing in invoices and quotations.
What Is the Product Catalog?
Central repository of:
- Goods you sell
- Services you offer
- Subscription plans
- Bundled packages
Creating Products
- Go to Finance > Products
- Click New Product
- Enter details:
| Field | Required | Description |
|---|---|---|
| Name | Yes | Product name |
| SKU | No | Internal code |
| Description | No | Sales description |
| Type | Yes | Good or Service |
| Sale Price | Yes | Standard price |
| Purchase Price | No | Your cost |
| Tax Category | Yes | VAT/GST rate |
| Unit | No | Hour, piece, license |
- Save
Product Types
| Type | Description | Example |
|---|---|---|
| Good | Physical item | Widget, merchandise |
| Service | Labor/time | Consulting, support |
| Subscription | Recurring | SaaS plan |
Product Details
Pricing
| Price Type | Description |
|---|---|
| Sale Price | What you charge customers |
| Purchase Price | What you pay (for margin calc) |
| Wholesale Price | Bulk pricing tier |
| Minimum Price | Floor for negotiations |
Tax Categories
Assign appropriate tax treatment:
| Category | Rate | Applies To |
|---|---|---|
| Standard | 20% | Most goods/services |
| Reduced | 10% | Specific categories |
| Zero | 0% | Exempt items |
| Exempt | — | Non-taxable |
Tax categories are configured in Finance Settings > Tax Rates.
Inventory Tracking
For physical goods:
| Field | Description |
|---|---|
| Track Stock | Enable inventory |
| Stock Quantity | Current count |
| Reorder Point | When to restock |
| Reorder Quantity | How much to order |
Low stock alerts when quantity hits reorder point.
Using Products
In Invoices
- Create new invoice
- Click Add Product
- Select from catalog
- Price auto-fills
- Adjust quantity
- Save
You can also start the invoice from Finance -> Invoices -> New Invoice -> Products or materials. This opens the invoice with the selected catalog item already added as a line.
In Quotations
Same process as invoices:
- Create quotation
- Add products from catalog
- Prices auto-populate
- Can apply discounts
For reusable labor, material, service, and package pricing that is mainly used during proposal creation, use Sales Price Library. For vendor-provided purchase prices and supplier SKUs, use Procurement Supplier Catalog.
CSV Import/Export
Import products:
- Go to Finance > Products
- Click Import
- Download template
- Fill with product data
- Upload CSV
- Map fields
- Import
Export products:
- Select products or all
- Click Export
- Choose CSV or Excel
- Download
Product Categories
Organizing Products
Create categories for easier management:
- Software
- Services
- Hardware
- Consulting
- Support Plans
Category Properties
| Property | Use |
|---|---|
| Name | Category label |
| Description | Internal notes |
| Default Tax | Category tax rate |
| Parent | Hierarchical categories |
Product Status
| Status | Description |
|---|---|
| Active | Available for use |
| Inactive | Hidden but preserved |
| Discontinued | No longer sold |
Inactivating a product removes it from selection dropdowns but preserves historical data.
Best Practices
SKU Management
Use consistent SKU format:
CATEGORY-TYPE-NUMBER
SW-SUB-001 (Software Subscription 1)
SR-CON-001 (Service Consulting 1)Pricing Strategy
- Review prices quarterly
- Track margin by product
- Competitive analysis
- Discount policies
Catalog Maintenance
- Remove obsolete products
- Update descriptions
- Keep tax categories current
- Review stock levels
Next Steps
- Invoicing — Use products in invoices
- Quotations — Product-based quotes
- Finance Settings — Tax and pricing defaults